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Contract Criteria for Sand and Sage Round-Up Discussed, New Fair Board Members Selected

 

 

Representatives from the Sand and Sage Round-Up met with the Prowers County Commissioners and County Attorney, Darla Scranton Specht, to clear up some language and designations of responsibility regarding contracts with entertainment providers for the annual Sand and Sage Fair and other similar agreements.

Over the years, apparently the description and responsibilities of Fair Board has become interchanged with the Sand and Sage Round-Up. The commissioners met with Mark Carrigan, Cindy Bennett and Cole Schwarte to discuss the ways contracts have been presented to the Board of County Commissioners from the Fair Board and who is authorized to sign them.  Darla Scranton Specht explained that Prowers County is a statutory county with certain rights and powers and can enter into contracts on its own.

The Fair Board, she noted, is not an entity with that power and should be acting only as an advisory board and does not have the power to handle money or sign contracts on behalf of Prowers County. She said for these reasons and others, the Sand and Sage Round-Up was created as a non-profit organization in 2005 and filed with the Secretary of State as a 501C3 in 2006.  Specht said this is the entity to which donations should be made, not to the Fair Board and not to Prowers County.  She said this has caused some confusion as to who has authority in matters of contracts.  One area of authority to enter into a contract agreement requiring insurance coverage as stipulated by a potential entertainer at the upcoming fair in August lies with Sand and Sage Round-Up.

Specht added that future agreements, such as security contracts with the City of Lamar for the Wild West BBQ in May should be dealt with by the Sand and Sage Round-Up and not Prowers County for authorized signatures. On the matter of contracts for insurance coverage requested by future entertainment sources, Commission Chairman, Ron Cook, said he would contact CTSI, County Technical Services, Inc., if the county can enter into a contract agreement, and be reimbursed by Sand and Sage Round-Up.

On another related matter, the Commissioners selected five persons to the Fair Board to serve three year terms until 2021: Cindy Bennett, Mark Carrigan, Mark Dorenkamp, Cole Schwarte and Jerica Hainer.

By Russ Baldwin

Filed Under: CountyEntertainmentFeaturedHistoryRecreation

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